Executive Assistant

About the role

We are looking for an Executive Assistant to support the Plant Manager and corporate visitors at Vantive, a leading vital organ therapy company. The role involves providing high‑level administrative assistance, handling confidential information, and ensuring smooth day‑to‑day operations of the plant office.

Key responsibilities

• Provide executive and administrative support to the Plant Manager and corporate guests, including reception, translation, and visitor handling.
• Coordinate calendars, meetings, and travel arrangements; prepare minutes, expense reports, and purchase requisitions while maintaining confidentiality.
• Manage plant documentation, correspondence, confidential files, and support internal and external audits.
• Handle procedures with the National Institute of Migration and assist with audits concerning foreign employees and visitors.
• Centralize internal and external communications, uphold corporate image, and align with HR and corporate policies.
• Support logistics for audits, plant visits, and corporate programs, promoting compliance with ethics, values, and sustainability standards.

Required profile

• Advanced English proficiency (spoken and written).
• Certificate in Secretarial or Executive studies, or equivalent high‑school education with proven experience.
• Completed professional degree.
• At least 1 year of experience as an executive assistant or in a similar role.
• Ability to handle confidential information and strong interpersonal skills.

Required skills