Executive Assistant to the President & Founder

About the role

The President & Founder of a US‑based boutique advisory firm is seeking a proactive Executive Assistant to support her across multiple time zones. The role is open to candidates residing in Latin America and involves managing communications, calendar, travel, and stakeholder relationships to ensure the Founder can focus on high‑impact work.

Key responsibilities

• Triaging inbound email, drafting correspondence, and maintaining the Founder’s voice.
• Managing a complex, multi‑time‑zone calendar, protecting focus time and resolving scheduling conflicts.
• Coordinating travel itineraries, conference logistics, and speaking‑engagement preparations.
• Tracking key contacts, supporting follow‑up with clients, partners, and event participants.
• Monitoring LinkedIn activity, drafting engagement suggestions, and flagging media opportunities.
• Conducting targeted research and preparing concise briefing materials.

Required profile

• Excellent written and verbal communication with a polished, professional tone.
• Strong judgment and ability to work independently, especially when the Founder is unavailable.
• Highly organized, detail‑oriented, and capable of managing competing priorities.
• Comfortable operating in a fast‑paced, global environment across multiple time zones.

Required skills

• Proficiency in email and calendar management tools (e.g., Outlook, Google Calendar).
• Experience with travel booking platforms and event coordination.
• Ability to conduct internet research and synthesize information into clear briefs.

What we offer

• Opportunity to work directly with a high‑profile founder in a dynamic advisory setting.
• Flexible remote arrangement for candidates in Latin America.
• Professional development through exposure to governance, legal strategy, and behavioral science projects.