Senior Executive Assistant to COO (Operations & Logistics Focus)

About the Role

We are seeking a highly proactive and adaptable Senior Executive Assistant to support our COO in a high-growth, fast-paced environment. This is not a traditional administrative role; it is a strategic partnership designed for a professional who understands operational complexities and can drive efficiency at the executive level.

Main Responsibilities

• Optimize and manage the executive's complex calendar to ensure maximum productivity.
• Coordinate internal and external communications, acting as a professional liaison.
• Organize and facilitate high-level meetings with multiple stakeholders across different time zones.
• Support operational workflows and cross-functional coordination, particularly within supply chain and multi-site operations.
• Serve as a strategic 'gatekeeper,' prioritizing tasks and protecting the COO's time for high-impact activities.
• Assist with the administrative aspects of external communications and stakeholder management.

Ideal Profile

• Proven experience supporting C-level executives (non-sales functions preferred).
• Strong background in Logistics, Supply Chain, Manufacturing, or Multi-site Operations (or high-growth startup experience).
• Exceptional organizational skills with a proactive, problem-solving mindset.
• Ability to remain composed and effective in a rapidly changing environment.
• High level of discretion and integrity when handling confidential information.

Required Skills

• Advanced proficiency in Microsoft 365 (specifically Excel).
• Flawless written and oral communication skills in English.
• Tech-savvy: Comfortable with AI tools and cloud-based collaboration platforms.
• Expertise in stakeholder management and complex scheduling.

Working Hours

Full-time position from 9:00 AM to 6:00 PM (CT), with flexibility required for occasional availability outside standard hours to meet business needs.