Administrative Assistant – Executive Support

About the role

As an Administrative Assistant you will provide comprehensive executive support and ensure smooth administrative operations within Bosch Group in Mexico City.

Key responsibilities

• Manage and coordinate business travel arrangements, including flights, hotels, and car rentals, and maintain documentation for audit compliance.
• Prepare and submit expense reports for executives, ensuring accuracy and timely processing.
• Create and manage purchase orders for office and operational supplies.
• Ensure adherence to corporate policies on travel, expenses, purchasing, and compliance.
• Support executives with agenda organization, administrative coordination, and ad‑hoc requests.
• Act as a point of contact for internal stakeholders, providing guidance on administrative processes.
• Maintain flexibility to accommodate dynamic and unpredictable executive schedules.

Required profile

• Bachelor’s degree in Administration, Business, or a related field.
• 0–3 years of experience in administrative or executive support roles.
• Advanced English proficiency (C1 level) – mandatory.
• Strong organization and attention to detail.
• High level of discretion and professionalism.
• Flexibility and adaptability in fast‑paced environments.
• Excellent communication and stakeholder management skills.

Required skills

• Proficiency in Microsoft Office (MS Office) tools and business applications.