Administrative Assistant

About the role

The Administrative Assistant provides professional, courteous support to clients, visitors, and staff while ensuring smooth operation of the reception area and general office activities. This role demands strong organization, attention to detail, and effective communication in a fast‑paced legal environment.

Key responsibilities

• Welcome and assist clients, visitors, and vendors in a professional manner.
• Answer and direct phone calls, emails, and messages to appropriate departments.
• Maintain a tidy reception area and coordinate meeting rooms, appointments, and visitor logistics.
• Provide general administrative support, including filing, document control, and handling mail and courier services.
• Assist with reports, forms, and other administrative documentation.
• Monitor office supplies and coordinate replenishment as needed.
• Offer operational support to various departments while maintaining strict confidentiality.

Required profile

• High school diploma or technical degree in Administration or a related field.
• Minimum of one (1) year of experience in reception or administrative support.
• Professional appearance and strong customer‑service orientation.
• Excellent verbal and written communication skills.
• Ability to multitask and stay organized in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Office and other digital tools.

What we offer

• Paid Time Off and Paid Holidays.
• Medical, Dental, and Vision insurance.
• 401(k) retirement plan.
• Disability and Life insurance.
• Adoption Assistance and Backup Care for dependents.