Administrative Assistant / Office Manager

About the role

We are seeking a proactive, detail‑oriented Administrative Assistant to keep our Catalyst Mexico office running smoothly. The role blends office coordination, vendor management, compliance oversight, and facilities supervision in a fast‑paced technology services environment.

Key responsibilities

• Manage office supplies, inventory, service contracts and maintain a professional workspace.
• Receive and route packages, shipments and legal correspondence.
• Source, onboard and monitor suppliers, ensuring compliance with Mexican labor law (REPSE) and lease obligations.
• Maintain up‑to‑date vendor documentation, contracts and conduct periodic compliance reviews.
• Oversee facilities cleanliness, coordinate maintenance, manage access control and security systems.
• Plan and execute utility tests to guarantee business continuity.
• Coordinate end‑to‑end client visit logistics, ensuring a premium experience.
• Support internal and external audits and process purchase invoices.

Required profile

• Strong English communication skills for interaction with international clients and partners.
• Highly organized with the ability to multitask in a dynamic environment.
• Knowledge of Mexican labor compliance (REPSE) and vendor contract management.
• Hands‑on attitude and willingness to take ownership of office operations.

Required skills

What we offer

• Opportunity to work in a growing technology services company.
• Collaborative international team and professional development.