Bilingual Executive Assistant

About the role

We are a global investment firm seeking a highly capable bilingual Executive Assistant to support our senior leadership team in Mexico City. The role sits at the heart of the organization, ensuring smooth day‑to‑day operations and acting as a key liaison with internal and external stakeholders. The successful candidate will be exceptionally organized, proactive, and comfortable handling sensitive information in a fast‑paced environment.

Key responsibilities

• Manage and prioritize the executive’s schedule, aligning time with strategic priorities.
• Coordinate meetings with investors, brokers, and external partners from scheduling through execution.
• Handle complex calendar management across multiple time zones using Google Workspace.
• Organize domestic and international travel, including logistics and detailed itineraries.
• Support recruiting and internship processes, coordinating with universities and external partners.
• Oversee office operations, vendors, and administrative workflows.
• Maintain structured documentation, contracts, and internal systems.
• Assist in driving internal projects across operations, hiring, and infrastructure initiatives.
• Serve as a central coordination point between leadership, research, and external stakeholders.

Required profile

• 5+ years of experience in an administrative capacity.
• Exceptional organizational skills and meticulous attention to detail.
• Strong technical proficiency, especially with Google Workspace and Excel; familiarity with AI tools is a plus.
• Excellent written and verbal communication skills in English.
• Proven ability to manage multiple priorities under tight deadlines.

Required skills

• Google Workspace
• Excel
• AI tools