Executive Administrative Coordinator

About the role

We are looking for a proactive Executive Administrative Coordinator to support our CEO and keep internal operations running smoothly as the company scales. The ideal candidate thrives on creating structure, improving processes, and ensuring that nothing falls through the cracks.

Key responsibilities

• Provide executive administrative support to the CEO, including calendar management, meeting coordination, and follow‑ups.
• Track action items, assign tasks, and monitor completion to meet deadlines.
• Maintain documentation and workflow updates using ClickUp or similar project‑management tools.
• Monitor project status, identify blockers, and coordinate with leadership, operations, finance, guest services, and delivery teams.
• Prepare meeting agendas, take notes, and distribute follow‑up lists and internal communications.
• Identify administrative risks or workflow delays and escalate when necessary.
• Support continuous improvement of administrative processes as the organization grows.

Required profile

• 3+ years of experience in executive assistance, administrative coordination, office management, operations support, or project coordination (5+ years preferred).
• Advanced proficiency in written and spoken English and Spanish.
• Strong organizational, communication, and time‑management abilities.
• High attention to detail and excellent follow‑through.
• Ability to handle confidential information with professionalism and discretion.
• Comfortable working independently and collaborating across multiple teams.

Required skills

• ClickUp
• Asana
• Monday.com
• Trello

What we offer

• Competitive pay based on abilities and experience.
• Statutory benefits.
• Breakfast and lunch service.
• Excellent work environment.
• Flexible time‑off.