Executive Assistant

About the role

We are looking for a proactive, tech‑savvy Executive Assistant to support daily business operations and administrative functions. This fully remote, contract position requires strong organizational skills and the ability to keep projects moving smoothly in a fast‑paced environment.

Key responsibilities

• Manage and maintain executive calendars, schedule meetings, appointments, and deadlines.
• Coordinate meetings and prepare all necessary materials in advance.
• Handle voicemail, responding or escalating messages as needed.
• Assist in coordinating project activities and communications.
• Support reporting, data tracking, and other operational tasks.
• Tweak existing systems and workflows (no building from scratch).

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 5+ years of experience in administrative or executive‑assistant roles.
• Excellent written and verbal communication skills.
• Detail‑oriented, process‑driven, and able to work independently.
• Trusted with confidential information.

Required skills

• GHL
• Zapier
• Calendly
• WhatsApp
• Notion
• Google Suite
• Claude (AI tool)
• Slack
• Zoom
• Project Management Tools

What we offer

• Contractor rate of $1,300 USD per month.
• 100 % remote, full‑time collaboration.
• Work schedule: Monday‑Friday, 9 am – 6 pm MST.
• Friendly, professional team with growth opportunities.
• Requirements: computer with 8 GB RAM, reliable internet (≥100 Mbps), headset with noise‑cancelling mic, webcam, battery backup, and a quiet home workspace.