Executive Assistant

About the role

The Executive Assistant provides high‑quality, proactive administrative support to senior Insulet leaders, initially the Chief Procurement Officer at the company’s Boston headquarters. Working within a shared‑service model based out of Guadalajara, the role partners closely with the executive to optimise time, coordinate meetings, travel, reporting and stakeholder alignment.

Key responsibilities

• Build a trusted relationship with the executive to understand support needs.
• Manage and optimise calendars, aligning with strategic priorities.
• Coordinate and prepare meetings, including agendas, materials and follow‑ups.
• Arrange complex travel itineraries, handle expense tracking and reporting.
• Draft and manage communications on behalf of the leader.
• Prepare high‑quality presentations, reports and briefing materials.
• Track decisions, actions and deliverables across teams.
• Collaborate with cross‑functional stakeholders to ensure alignment.
• Maintain confidentiality and handle sensitive information with discretion.
• Identify opportunities to improve efficiency and executive experience.

Required profile

• 4–6 years of experience in executive assistance or high‑level administrative support.
• Proficiency in English (C1 level).
• Experience supporting senior leaders in a fast‑paced environment.
• Strong organisational, prioritisation and problem‑solving abilities.
• Excellent communication and stakeholder‑management skills.
• High attention to detail, discretion and professionalism.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using collaboration platforms.