Executive Assistant (Operations & Procurement)

About the role

We are seeking a highly organized Executive Assistant to support the Director of Operations at a fast‑growing U.S. technology company. The role blends executive support with procurement coordination and operational administration, ensuring smooth day‑to‑day operations across multiple project sites.

Key responsibilities

• Manage the Director of Operations' calendar, meetings, travel, and task tracking.
• Prepare agendas, take detailed notes, track action items and follow up on completion.
• Coordinate business travel and lodging for the Operations team.
• Support procurement activities: vendor communication, quote collection, purchase requisitions, purchase orders, order tracking, inventory requests, deliveries, and approval workflows.
• Draft, proofread and format reports, presentations and other business documents.
• Maintain organized digital filing systems and operational documentation.
• Assist with project coordination by monitoring timelines, budgets and operational initiatives.
• Provide administrative support to multiple Operations leaders and contribute to process improvements.

Required profile

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Procurement or Purchasing Coordinator.
• Proven experience supporting procurement, vendor coordination or operational processes.
• Strong ability to manage executive calendars, meetings and travel arrangements.
• Advanced written and verbal English proficiency.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Office suite
• SharePoint (preferred)
• Familiarity with project/task management platforms