Executive Assistant (Remote, Full-Time)

About the role

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support two senior executives remotely. This role goes beyond traditional administrative tasks, handling inboxes, calendars, communications, and day‑to‑day coordination so leadership can focus on strategic priorities.

Key responsibilities

• Manage and prioritize executive email inboxes using Microsoft Outlook, drafting professional responses as needed.
• Own executive calendars across multiple time zones, schedule and coordinate Zoom and Microsoft Teams meetings, and protect executive time.
• Provide phone‑based support during U.S. Central business hours, capturing notes and converting verbal instructions into actionable tasks.
• Coordinate domestic and international travel, prepare meeting agendas, presentations, reports, and maintain organized digital files.
• Communicate professionally with clients, vendors, and external partners, acting as the primary point of contact on behalf of leadership.
• Maintain and update records in Salesforce CRM, track projects, deadlines, and follow up on outstanding action items.

Required profile

• Excellent communicator with strong attention to detail.
• Ability to handle highly confidential information with discretion.
• Independent, responsive, and comfortable representing leadership.
• Proactive problem‑solver who can manage multiple priorities simultaneously.

Required skills

• Microsoft Outlook
• Zoom
• Microsoft Teams
• Salesforce CRM