Executive Assistant to CEO

About the role

We are seeking a proactive Executive Assistant to support our CEOs, Carlos and Carolina, in both their professional and personal lives. This role goes beyond traditional virtual assistance; you will act as the central hub that keeps their schedules, communications, and logistics running flawlessly so they can focus on leadership and revenue generation.

Key responsibilities

• Manage complex, ever‑changing calendars across multiple businesses and personal commitments, guarding the CEOs’ time with precision.
• Tri­age inboxes, gather context, connect the dots, and draft responses to ensure rapid, informed communication.
• Coordinate travel, accommodations, and itineraries for business trips, client bootcamps, and personal travel.
• Integrate professional and personal admin tasks, eliminating distractions from revenue‑generating activities.
• Prepare meeting briefs, Fathom links, and background data for Vistage sessions, Sandler training, and client meetings.

Required profile

• Hyper‑attentive to detail; double‑ and triple‑checks are second nature.
• Proactive seeker of context, comfortable digging into CRMs, transcripts, and project boards.
• Firm yet empathetic; able to set boundaries while embodying a "Humanity++" ethos.
• Calm under pressure, thriving in fast‑paced, chaotic environments.

Required skills

• Microsoft Outlook and Teams
• monday.com
• HubSpot
• Zoom
• Fathom
• AI workflow tools