Executive Assistant to CEO
ILUMINAR Lighting | Horticultural Lights · Puerto Vallarta
Descripcion del puesto
About the role
We are looking for a highly organized, proactive, and tech‑savvy Executive Assistant to work directly with our CEO. This role goes beyond traditional administrative tasks, acting as a strategic partner who supports daily operations, sales initiatives, and process automation.
Key responsibilities
- Manage the CEO’s calendar, meetings, travel arrangements, and communications.
- Prepare agendas, presentations, reports, and track follow‑up actions.
- Support sales activities including quotes, proposals, agreements, and customer documentation.
- Maintain and update customer records in HubSpot or Odoo, assign leads, and monitor pipelines.
- Utilize AI tools (Claude, ChatGPT, Gemini) to create prompts, templates, and automate repetitive processes.
- Enter accurate data across multiple systems, organize digital files, and manage agreements in PandaDoc.
- Coordinate with Accounting, Marketing, Operations, Logistics, and Inventory to fulfill customer commitments.
Required profile
- Fluent English (spoken and written) for daily communication with the CEO.
- Excellent written and verbal communication skills.
- Strong organizational and time‑management abilities with high attention to detail.
- Sales‑oriented mindset and strong customer‑service focus.
- Proven experience supporting executives and the ability to work independently.
- Analytical, problem‑solving skills and a proactive attitude.
Required skills
- HubSpot
- Odoo
- PandaDoc
- Microsoft Office 365
- Google Workspace
- Claude (AI tool)
- ChatGPT (AI tool)
- Gemini (AI tool)
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Publicado hace 1 mes
Expira en 1 semana
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ILUMINAR Lighting | Horticultural Lights
Puerto Vallarta