Executive Assistant to Principal – Real Estate (U.S. Visa Required)

About the role

We are looking for a highly organized, proactive Executive Assistant to support a fast‑paced Principal in a real‑estate investment firm. This is not a traditional admin role; you will act as a force multiplier, protecting the Principal’s time, driving execution, and ensuring deals move forward smoothly.

Key responsibilities

• Own complex calendar management, scheduling, and confirmations.
• Manage a high‑volume inbox (email, text, calls) and draft communications.
• Prepare meeting briefs, agendas, and track follow‑up actions.
• Maintain the real‑estate deal pipeline, coordinate due diligence, documentation, and closing processes.
• Liaise with brokers, title/escrow agents, attorneys, lenders, and vendors.
• Organize deal files and data rooms with version control.
• Build and maintain structured digital filing systems, SOPs, templates, and checklists.
• Support EOS Level 10 meetings, notes, action tracking, and weekly reporting.
• Coordinate multi‑state travel, accommodations, and ensure environments are prepared.

Required profile

• Valid U.S. travel visa and ability to travel on short notice.
• 3+ years supporting a senior executive (EA, Operations Assistant, or Chief of Staff‑type role).
• Strong organization, follow‑through, and ability to manage multiple deadlines.
• Excellent written communication and professional judgment.
• High discretion handling sensitive financial and legal information.

Required skills

• Proficiency with Google Workspace (Docs, Sheets, Calendar, etc.).
• Advanced spreadsheet skills.
• Calendar management and scheduling tools.