Executive Assistant to Vice President

About the role

We are looking for a highly organized and proactive Executive Assistant to provide direct support to the Vice President. The role is pivotal in managing executive priorities, communications, travel, and strategic initiatives in a fast‑paced, multinational environment.

Key responsibilities

• Manage and coordinate complex executive calendars, meetings, and appointments.
• Organize domestic and international travel, including itineraries, accommodations, transportation, and expense reports.
• Prepare presentations, reports, correspondence, and executive communications in English and Spanish.
• Coordinate leadership meetings, business reviews, and strategic planning sessions.
• Capture meeting minutes, track action items, and ensure timely follow‑up.
• Act as liaison between the Vice President and internal/external stakeholders.
• Screen, prioritize, and manage communications, requests, and inquiries.
• Handle confidential information with utmost discretion.
• Support strategic projects and provide administrative coordination across departments.
• Assist in preparing executive reports, dashboards, and presentations for senior leadership.
• Coordinate events, executive visits, and leadership activities as required.

Required profile

• Bachelor’s degree in Business Administration, Communications, International Business, or related field.
• Minimum 5 years of experience supporting senior executives (VP, Director, C‑Level).
• Advanced English proficiency (spoken and written); bilingual Spanish is a plus.
• Strong organizational, project coordination, and stakeholder‑management skills.
• Ability to manage multiple priorities with high accuracy and attention to detail.
• Valid U.S. visa and passport; willingness to travel domestically and internationally.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Microsoft Teams