Executive Assistant & VIP Coordinator

About the role

We are seeking a proactive Executive Assistant & VIP Coordinator to support the Tournament Director and ensure seamless execution of the World Wide Technology Championship in Los Cabos. This fast‑paced position blends administrative excellence with on‑site event coordination for a high‑profile golf tournament.

Key responsibilities

• Assist the Tournament Director with daily tasks and project tracking.
• Generate, issue, and monitor credentials for vendors and tournament participants.
• Oversee the credentials program in partnership with Diamante.
• Distribute courtesy tickets and compile daily sales reports.
• Prepare payment memos and support the Marketing Manager in the fan zone.
• Compile VIP guest lists and manage gift distribution during tournament week.
• Provide ad‑hoc support to various tournament departments as needed.

Required profile

• Fluent English (spoken and written).
• Completed or in‑progress university degree.
• Proven experience in event coordination or related fields.
• Strong communication, detail‑orientation, and ability to work under pressure.
• Willingness to work extended hours in a high‑energy environment.

Required skills

What we offer

• Opportunity to work on an internationally recognized golf championship.
• Dynamic, collaborative team environment.
• Professional development programs.