Facilities & Admin Coordinator

About the role

ICON is a global healthcare intelligence and clinical research organisation. As a Facilities & Admin Coordinator you will contribute to its facilities management function, working collaboratively to deliver high-quality outcomes across its clinical programmes.

Key responsibilities

• Assist with the day-to-day management of facilities, including coordinating maintenance, repairs and vendor services
• Manage office supplies, equipment and inventory to ensure availability and efficiency
• Coordinate office moves, renovations and space planning activities as needed
• Help with administrative tasks such as scheduling meetings, managing calendars and organising documents
• Provide input to the Facilities Manager and administrative team on various projects and initiatives

Required profile

• Bachelor's degree in business administration, facilities management or a related field preferred
• Previous experience in facilities management, administrative duties or related roles is advantageous
• Strong organisational and time management skills, able to prioritise tasks
• Excellent communication and interpersonal skills with a customer service approach
• Legal right to work in the country where the role is based

Required skills

• Proficiency in Microsoft Office Suite
• Familiarity with facility management software is a plus

What we offer

• Competitive base salary and performance-related incentives
• Health and wellbeing programmes, including medical, dental and vision coverage where applicable
• Retirement and pension plans, life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through training and career pathways