Operations Assistant

About the role

IT8, a leading engineering partner, is seeking an Operations Assistant to support the smooth functioning of its projects in Puebla, Mexico. You will coordinate administrative and logistical activities, ensuring efficient execution of operational and project‑related tasks.

Key responsibilities

• Maintain and update operational records, schedules, and meeting minutes.
• Collaborate with Operations and Project Management teams to identify and address operational needs.
• Manage professional travel, company vehicle allocation, rental cars, and housing arrangements.
• Resolve on‑site incidents affecting staff during client or project visits.
• Communicate with suppliers to confirm service availability and compliance with company standards.
• Generate, monitor, and report operational invoices, supporting budget control.
• Participate in continuous improvement activities and system requirement implementations.

Required profile

• Administrative, secretarial or business management education.
• 2–3 years of relevant experience.
• Advanced proficiency in English and Spanish.
• Strong organizational, planning and prioritization abilities.
• Excellent communication and interpersonal skills with attention to detail.

Required skills

• MS Office
• CRM management

What we offer

• Great opportunity to join a dynamic project with high growth potential worldwide.
• Competitive compensation package.
• Flexibility, teamwork and a great working environment.
• Pleasant workspace with break area, fresh fruit and beverages.