Recepcionista y Asistente Administrativo

About the role

The Administrative Assistant / Receptionist supports the daily operations of the Beer Division Vice‑Presidents and the Office Supervisor in Mexico City. You will be the first point of contact for visitors, manage front‑desk activities, and provide comprehensive administrative support across multiple office functions.

Key responsibilities

• Handle front‑desk duties for a 2.5‑floor office serving 200+ employees, including mail delivery, visitor guidance, and phone management.
• Prepare expense reports, manage calendars, schedule meetings, and coordinate conference‑room bookings.
• Arrange national and international travel, including flight and hotel reservations.
• Administer the employee entrance‑card program, maintain an updated directory, and liaise with building administration.
• Create purchase orders for facilities services such as maintenance, cleaning, and IT support.
• Support the Facilities Supervisor with supplier communication and invoice follow‑up.
• Perform clerical tasks such as filing, photocopying, and ordering stationery.
• Cross‑train and provide backup for other administrative staff as needed.

Required profile

• Minimum Bachelor’s degree.
• At least 5 years of relevant administrative or reception experience.
• Strong analytical, problem‑solving, and communication skills.
• Highly organized with a customer‑service mindset and a positive attitude.

Required skills

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Outlook.