Remote Executive Assistant - Operations, Data & Project Support

About the role

FreedUp is hiring a Remote Executive Assistant to support its operations leader during a period of operational scaling. The role focuses on building systems, managing data and coordinating special projects, so that business leaders can concentrate on high-value work. It is a fully remote, full-time position.

Key responsibilities

• Build and maintain the EA workspace in Notion, including task tracking, SOP documentation, weekly review meetings, meeting agendas and notes
• Gather data and compile weekly operational reports from sources such as QuickBooks, Spectrum, Tena, Curb Waste and HCSS, then consolidate them in Google Sheets and Notion dashboards
• Coordinate special projects such as software development work, including stakeholder feedback, test cases and progress tracking
• Help build a Notion-based CRM for external relationships and support scheduling and follow-up on relationship-building activities
• Support quarterly goal alignment using the EOS methodology and keep milestones and progress visible
• Coordinate weekly reviews and Tuesday status updates, keeping meeting notes, agendas and recordings in Notion, and schedule external meetings with minimal involvement in internal calendar or email triage

Required profile

• 3+ years of experience as an Executive Assistant, Project Coordinator or Operations Assistant
• Proven experience with process documentation, system building or SOP creation
• Strong data gathering, report preparation and project tracking skills
• Experience coordinating cross-functional stakeholders and maintaining confidentiality
• Excellent written and verbal communication, strong organization and autonomy

Required skills

• Notion or similar knowledge management tools (willingness to learn quickly)
• Google Workspace, especially Sheets for reporting
• Technical setup: reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

What we offer

• Salary of USD 1,000-1,600 depending on experience
• Remote work from anywhere
• International experience and a supportive team environment
• Learning and development opportunities and potential performance bonuses
• PTO and HMO coverage after 3 months