Senior Executive Assistant (Executive Operations Partner)

About the role

HealthMerch is seeking a Senior Executive Assistant, also called an Executive Operations Partner, to work directly with the CEO and COO. This remote, full‑time position is a strategic extension of leadership, focused on streamlining communication, protecting focus on top priorities, and keeping the organization running smoothly.

Key responsibilities

• Own the CEO’s and COO’s day by managing inboxes, filtering and drafting messages, and closing loops.
• Maintain intentional calendars, protect focused time, and eliminate noise.
• Prepare leadership for calls, meetings, and decisions with the right information at the right moment.
• Act as a cross‑department bridge, syncing with Operations, Sales, Design, Order Entry, and Support, and delivering distilled summaries.
• Anticipate upcoming events, launches, and initiatives, identifying bottlenecks and offering proactive solutions.
• Support sales and key client relationships, helping the CEO think strategically about accounts.
• Represent leadership in internal and external calls, capture clear notes, decisions, and next steps.

Required profile

• Proven experience supporting senior executives in a fast‑moving environment.
• Exceptional organizational skills and the ability to anticipate needs.
• Strong written and verbal communication, with a professional presence on camera.
• High level of discretion, ownership, and follow‑through.

Required skills

What we offer

• Competitive salary starting at $2,000 USD per month.
• Fully remote work with flexible EST hours.
• Opportunity to influence company operations, communication, and scaling.
• Collaborative culture that values clarity, ownership, and creativity.