Administrative Assistant

About the role

The Administrative Assistant provides high‑level administrative and operational support to the executive team, including the Director and senior leadership. This position ensures smooth day‑to‑day operations through meticulous organization, discretion, and proactive problem‑solving.

Key responsibilities

• Manage complex executive calendars, schedule meetings, prioritize appointments, and resolve conflicts.
• Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare, edit, and proofread correspondence, reports, presentations, and other business documents.
• Serve as primary point of contact for internal and external stakeholders, maintaining professional communication.
• Conduct research, gather data, and compile reports to support leadership decision‑making.
• Organize and maintain electronic and physical filing systems for accuracy and accessibility.
• Support planning and execution of meetings, conferences, and corporate events.
• Handle incoming communications (emails, calls, messages) and route them appropriately.
• Monitor action items, deadlines, and follow‑ups for the executive team.
• Provide general administrative assistance and contribute to special projects as assigned.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• 3+ years of experience in an administrative or executive support role.
• Strong organizational, multitasking, and time‑management abilities.
• Excellent written and verbal communication skills.
• High level of professionalism, integrity, and discretion with confidential information.
• Ability to work independently, prioritize tasks, and adapt in a fast‑paced environment.
• Fluent in English; additional languages are a plus.

Required skills

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).