Bilingual Executive Assistant to CEO (Remote)

About the role

We are seeking a bilingual Executive Assistant to support our CEO in a fully remote capacity. The role goes beyond calendar management, requiring proactive coordination of multiple business initiatives across legal, real estate, tourism, investments, and HOA operations.

Key responsibilities

• Manage, prioritize, and respond to emails in English and Spanish.
• Draft professional correspondence while preserving the CEO’s communication style.
• Coordinate and track multiple projects, deadlines, and ongoing initiatives.
• Follow up with attorneys, investors, contractors, government officials, vendors, and business partners to ensure timely execution.
• Prepare meeting agendas, take detailed notes, and track action items.
• Maintain the CEO’s calendar, appointments, and scheduling.
• Organize contracts, invoices, reports, and project documentation using cloud‑based systems.
• Provide weekly status reports highlighting completed work, outstanding items, upcoming deadlines, and decisions requiring attention.

Required profile

• 5+ years of experience in executive support, chief of staff, or project coordination roles.
• Fully bilingual in English and Spanish with excellent written and verbal communication.
• Outstanding organizational, time‑management, and attention‑to‑detail abilities.
• Proven ability to manage multiple priorities and work with senior stakeholders.
• High level of professionalism, discretion, integrity, and sound judgment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Cloud‑based document management systems

What we offer

• Full‑time remote position working directly with a dynamic CEO.
• Opportunity to impact high‑impact projects across diverse industries.
• Fast‑paced environment where strong organization makes a visible difference.
• Long‑term growth potential and increased responsibility.