Executive Assistant – Hybrid (Mexico City)

About the role

Oliver Wyman is looking for an organized and enthusiastic Executive Assistant to support a group of Partners and Principals in Mexico City. This hybrid position requires two days per week in the office and involves a mix of business development, calendar management, travel coordination, and daily administrative support.

Key responsibilities

• Build and maintain client relationships, update CRM contacts, and track sales activity for each Partner.
• Prepare customized client mailings, letters, proposals and other documents using Oliver Wyman formatting.
• Manage Partner diaries, schedule internal and external meetings, and identify opportunities for additional engagements.
• Coordinate travel logistics, including flights, accommodation, and ground transport, while grouping client meetings when possible.
• Handle work permits, visas, confidential document storage, and act as the central point of contact for all administrative needs.
• Prepare monthly timesheets and expense reports, delegating tasks when appropriate.
• Provide coverage and support to other team members as needed.

Required profile

• Highly organized with strong attention to detail.
• Proactive attitude, able to anticipate needs and spot opportunities.
• Excellent communication skills for interacting with clients, partners, and internal teams.
• Ability to handle confidential information with discretion.

Required skills