Executive Assistant

About the role

We are looking for a highly organized Executive Assistant to support senior leadership within the property management sector. The role involves managing communications, coordinating schedules, and acting as a trusted administrative partner for the executive team.

Key responsibilities

• Manage and prioritize the executive’s inbox, ensuring timely responses and escalation of critical matters.
• Coordinate and maintain the executive’s calendar, scheduling meetings, appointments, and follow‑ups.
• Prepare meeting agendas, take notes, and track action items.
• Assist with business development activities and client relationship administration.
• Maintain organized records, documents, and communications.
• Collaborate with internal teams, property owners, vendors, and other stakeholders.
• Support special projects and operational initiatives as assigned.
• Anticipate the executive’s needs and proactively address administrative challenges.

Required profile

• Previous experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Experience supporting senior executives or business leaders.
• Background in the property management industry.
• Hands‑on experience with AppFolio or other property‑management CRM systems.
• Strong email management and communication prioritization skills.
• Excellent organizational and time‑management abilities.
• Ability to handle confidential information with discretion.
• Proficiency with Google Workspace and/or Microsoft Office.
• Self‑motivated and able to manage multiple priorities in a fast‑paced environment.

Required skills

• AppFolio
• CRM (property‑management)
• Google Workspace
• Microsoft Office