Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support senior leaders at Insulet, initially the Chief Procurement Officer, based at our Boston headquarters. The role provides high‑level administrative support in a fast‑paced, international environment, leveraging the latest AI tools to improve efficiency.

Key responsibilities

• Manage and optimize executive calendars, aligning meetings with strategic priorities.
• Coordinate complex travel arrangements, itineraries, and expense reporting.
• Prepare meeting agendas, materials, presentations, and follow‑up actions.
• Draft and manage communications on behalf of leaders, ensuring professionalism.
• Track decisions, actions, and deliverables across cross‑functional teams.
• Maintain confidentiality and handle sensitive information with discretion.
• Identify and implement process improvements to enhance executive experience.

Required profile

• 4–8+ years of experience providing executive or high‑level administrative support.
• Proficiency in English at C1 level.
• Demonstrated ability to work in a fast‑paced environment with multiple stakeholders.
• Strong organizational and proactive problem‑solving skills.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Experience with AI productivity tools such as Microsoft Copilot.