Executive Assistant – Operations (Remote, US Hours)

About the role

We are looking for a proactive Executive Assistant to support a U.S.-based executive. The role is fully remote and follows U.S. business hours, providing high‑trust administrative and operational assistance.

Key responsibilities

• Manage a complex calendar covering business and personal commitments.
• Coordinate meetings, travel arrangements, agendas, notes, and follow‑ups.
• Track action items, deadlines, and priorities to ensure nothing is missed.
• Triage incoming email, flag urgent items, and draft responses for review.
• Support professional communication with clients and key partners.
• Build and maintain a structured contact database across multiple platforms.
• Handle document formatting, e‑signature routing, and digital file organization.
• Assist with basic LinkedIn engagement and related coordination when needed.

Required profile

• 3+ years of experience as an Executive Assistant or in a similar high‑trust support role.
• Strong organisational skills and ability to manage multiple priorities in a fast‑paced environment.
• Excellent written communication and professionalism in client‑facing correspondence.
• Proactive, self‑directed, and comfortable managing up.
• High emotional intelligence, discretion, and a professional phone presence.
• Comfortable working U.S. business hours.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint
• Microsoft Word
• Microsoft Excel
• Planner
• Asana
• Monday.com

What we offer

• Competitive monthly salary of MX$17,000 – 20,000.
• Full‑time remote work with flexible scheduling within U.S. business hours.