Executive Assistant & Project Coordinator

About the role

We are looking for a highly organized, proactive, and adaptable Executive Assistant & Project Coordinator to support a fast‑paced innovation team. This fully remote position blends executive administrative support with project coordination, ensuring meetings, documentation, and action items stay on track across multiple initiatives.

Key responsibilities

• Provide day‑to‑day administrative support to innovation leadership, including calendar management, meeting preparation, travel arrangements, and expense tracking.
• Coordinate and document multiple projects: maintain plans, trackers, timelines, and status reports; schedule and attend project meetings; distribute recaps and follow‑up on deliverables.
• Organise internal meetings, workshops, partner sessions and occasional events, handling invitations, virtual platforms, materials and post‑meeting communications.
• Manage incoming requests, route communications, and handle confidential information with discretion.
• Update project management tools and shared documentation to keep information accurate and current.

Required profile

• Detail‑oriented and comfortable managing changing priorities.
• Strong written and verbal English communication skills.
• Excellent follow‑through, able to anticipate needs and keep tasks on schedule.
• Professional handling of confidential and sensitive information.

Required skills