Executive Assistant – Remote (Legal Services)

About the role

We are looking for a highly organized Executive Assistant to support the Owner of a fast‑paced U.S. personal injury law firm. This remote position in Mexico provides strategic, operational, and administrative assistance, allowing the Owner to focus on growth and decision‑making.

Key responsibilities

• Manage the Owner’s calendar, meetings, project deadlines, and vendor calls.
• Prepare agendas, documents, meeting summaries, reports, and action plans.
• Organize digital files, shared drives, and internal documentation.
• Assist with email management, internal communications, and stakeholder coordination.
• Support legal operations by monitoring KPIs, case pipeline metrics, and intake performance.
• Coordinate with consulting partners, vendors, medical providers, and investigators.
• Track operational initiatives, project timelines, SOP updates, and technology implementations.
• Maintain spreadsheets, dashboards, and performance trackers for leadership decision‑making.

Required profile

• Exceptional organizational and detail‑orientation skills.
• Ability to handle confidential information with discretion.
• Proactive problem‑solver who can anticipate needs.
• Comfortable working in a dynamic environment with shifting priorities.

Required skills

What we offer

• Competitive monthly compensation ranging from $800 to $1,600 USD.
• Fully remote work arrangement.
• Opportunity to impact operational efficiency in a growing legal organization.