Executive Assistant to Partners (Hybrid, Mexico City)

About the role

Oliver Wyman is seeking an organized and enthusiastic Executive Assistant to provide high‑level administrative support to a mix of Partners and Principals. This hybrid position requires two days per week on‑site in Mexico City and involves a blend of calendar management, travel coordination, business development support, and daily administrative tasks.

Key responsibilities

• Build and maintain relationships with clients and their executive assistants; update contact lists and business activities in the CRM database.
• Track sales activity and pipeline for each Partner; identify and follow up with clients who need attention.
• Assist the Marketing Department with customized mailings and preparation of letters, proposals, and other documents using Oliver Wyman formatting.
• Maintain diaries for Partners, schedule internal and external meetings, and proactively identify opportunities for additional engagements.
• Coordinate travel and accommodation, grouping client meetings where possible to maximize efficiency.
• Work with Human Capital to obtain work permits and visas; manage confidential client information and act as central point of contact for administrative needs.
• Prepare monthly timesheets and expense reports for assigned Partners, delegating when appropriate.
• Provide coverage and support to other team members as needed.

Required profile

• Highly organized and enthusiastic professional.
• Ability to work on‑site two days per week in a hybrid model.
• Strong communication skills with internal staff and external clients.
• Experience handling confidential information and managing executive calendars.
• Proactive attitude in spotting meeting opportunities and follow‑up actions.

Required skills