Executive Assistant to Regional President (Americas)

About the role

We are seeking an Executive Assistant to support the Regional President for our Querétaro facility. The role serves as a trusted partner, providing high‑level administrative, organizational, and strategic assistance that enables effective leadership across the Americas region.

Key responsibilities

• Provide comprehensive administrative support to the Regional President, managing daily priorities and strategic initiatives.
• Maintain complex executive calendars, schedule meetings, leadership reviews, customer visits, and business events.
• Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and expense reporting.
• Prepare, organize, and maintain executive correspondence, presentations, reports, and meeting materials.
• Act as primary point of contact between the President and internal/external stakeholders, ensuring timely communication and follow‑up.
• Track action items, commitments, and strategic initiatives to meet deadlines and objectives.
• Prioritize incoming emails and requests, identifying urgent matters that require executive attention.
• Support preparation for executive meetings by coordinating agendas, gathering materials, and documenting decisions.
• Assist in planning and executing Leadership Team meetings, business reviews, strategy sessions, and off‑site events.

Required profile

• 5+ years of experience as an Administrative Assistant, including at least 3 years supporting senior or executive managers.
• Excellent written and verbal communication skills in both Spanish and English.
• Proactive, highly organized, and able to work under tight deadlines in a global, agile environment.
• Strong judgment, discretion, and ability to handle confidential information.
• Positive attitude, trustworthiness, and a passion for effective communication.

Required skills

• Bilingual proficiency in Spanish and English.