Executive Assistant to Senior Leaders

About the role

GDL Connect is seeking a proactive Executive Assistant to provide high‑level administrative and operational support to multiple senior leaders. You will ensure daily operations run smoothly, manage complex schedules, and act as a trusted liaison across internal and external stakeholders.

Key responsibilities

• Manage complex calendars, schedule meetings, and prioritize daily activities for several senior executives.
• Coordinate domestic and international travel, including flights, accommodations, visas, ground transportation, itineraries, and expense reporting.
• Organize executive inboxes, draft responses, and ensure timely follow‑up on communications.
• Serve as a key liaison between executives, internal teams, clients, vendors, and external partners while maintaining professional communication.
• Handle confidential and sensitive information with the highest level of discretion and integrity.
• Process and monitor expense reports, purchase orders, invoices, and other administrative documentation in line with company policies.
• Support special projects and cross‑functional initiatives as assigned.
• Identify opportunities to improve facilities effectiveness and ensure the office environment is welcoming, organized, and operationally ready.
• Maintain hospitality standards across office spaces, meeting rooms, and shared environments.

Required profile

• Bachelor’s degree in Business Administration, Communications, or a related field.
• At least 2 years of experience as an executive assistant or in a comparable role.
• Full professional proficiency in English and Spanish.
• High level of discretion, confidentiality, and integrity.
• Strong organizational, time‑management, and problem‑solving abilities.
• Hospitality mindset with a passion for creating positive experiences.

Required skills

• Advanced proficiency in Microsoft Office