Executive Virtual Personal Assistant

About the role

We are seeking a proactive Executive Virtual Personal Assistant to support four principals across three innovative companies—a law firm, a SaaS provider, and an AI startup. This part‑time, on‑call position is fully remote and offers flexible hours within a core window of 9 AM‑6 PM PT.

Key responsibilities

• Schedule and manage medical, dental, and personal appointments for all principals.
• Arrange restaurant reservations and coordinate dining logistics.
• Plan and book travel itineraries, including flights, hotels, ground transport, and detailed agendas.
• Organize 3–4 annual tradeshows: secure travel, booth rentals, furniture, utilities, badges, shipping, and on‑site coordination.
• Conduct research projects such as vendor comparisons, travel options, product evaluations, background checks, market pricing, and ad‑hoc deep dives.
• Perform general virtual assistant tasks: vendor coordination, online purchases, follow‑ups, calls, and miscellaneous projects.

Required profile

• Native‑level English proficiency, both spoken and written.
• Proven experience as a virtual assistant, executive assistant, or concierge.
• Comfortable using large language models (Claude, ChatGPT, or similar) for research, drafting, and summarizing.
• Reliable high‑speed internet, a quiet workspace, and a smartphone for texting.
• Strong organizational abilities, attention to detail, and discretion handling personal and business information.

Required skills

• LLM usage (Claude, ChatGPT or similar)

What we offer

• Fully remote work with flexible on‑call scheduling.
• Competitive hourly rate (to be discussed) plus milestone bonuses: $300 per flawless tradeshow, $300 at 6 months, $500 at 12 months, and additional quarterly incentives.