Office Associate – Office & HR Coordinator

About the role

We are seeking an Office Associate who will own day‑to‑day office operations while providing essential HR support. The ideal candidate is highly organized, proactive, and enjoys improving processes, including the thoughtful use of AI and automation.

Key responsibilities

• Monitor office attendance, enforce workplace policies, and address concerns promptly.
• Manage office logistics such as supplies, equipment, vendors, and facility services.
• Oversee security, maintenance requests, and overall facility needs.
• Coordinate employee perks, team events, and engagement activities.
• Set up workstations and equipment for new hires to ensure smooth onboarding.
• Serve as the primary point of contact for office‑related questions and continuously improve the employee experience.
• Support recruitment by scheduling interviews, managing candidate pipelines, and conducting phone screens for junior and LATAM roles.
• Maintain accurate recruitment data, generate hiring reports, and work with external agencies.
• Manage onboarding and off‑boarding processes, including documentation, system access, and asset recovery.
• Assist with HR reporting, invoice processing, and company‑wide events such as town halls.
• Identify and implement process improvements, leveraging AI tools where appropriate.

Required profile

• 1–3 years of experience in office management, administration, or HR coordination.
• Strong organizational abilities and capacity to prioritize multiple projects in a fast‑paced environment.
• Excellent written communication skills.

Required skills

What we offer

• Opportunity to shape office and HR processes in a dynamic environment.
• Exposure to AI‑driven workflow improvements.
• Collaborative team culture focused on continuous learning.