Office Associate – Office & HR Operations

About the role

We are seeking an Office Associate who will own office operations while supporting key HR functions. The ideal candidate is highly organized, proactive, and enjoys improving processes, including the thoughtful use of AI and automation.

Key responsibilities

• Office & Workplace Operations: monitor attendance, manage supplies, vendors, security, maintenance, set up workstations for new hires, coordinate perks and team events, serve as the primary point of contact, and proactively resolve issues.
• HR Support & Recruitment Coordination: schedule interviews, manage candidate pipelines, conduct phone screens for junior and LATAM roles, maintain recruitment data, partner with external agencies, and recommend workflow improvements.
• Onboarding & HR Administration: oversee new‑hire onboarding, ensure documentation and system access, manage off‑boarding, keep employee records up to date in the HRIS, and assist with HR reporting and company‑wide events.
• Process Improvement & AI: continuously identify opportunities to streamline administrative and HR processes, leverage AI tools to boost productivity, experiment with new technologies, and share recommendations.

Required profile

• 1–3 years of experience in office management, administration, or HR coordination.
• Strong organizational abilities and capacity to prioritize multiple projects in a fast‑paced environment.
• Proactive attitude, quick learner, and initiative‑driven without needing constant direction.
• Excellent written communication skills.

Required skills

• Experience with HR information systems (HRIS).
• Familiarity with AI productivity tools.