Office Supervisor & HR Coordinator (Mexico City)

About the role

We are seeking an Office Supervisor / HR Coordinator to manage day‑to‑day office operations while supporting core HR functions in our Mexico City office. The ideal candidate is highly organized, proactive, and enjoys improving processes, including leveraging AI and automation where appropriate.

Key responsibilities

• Monitor office attendance, enforce workplace policies, and address concerns promptly.
• Oversee office logistics such as supplies, equipment, vendors, and facility services.
• Manage office security, maintenance requests, and coordinate employee perks, team events, and engagement activities.
• Set up workstations and equipment for new hires, ensuring smooth onboarding.
• Support recruitment by scheduling interviews, managing candidate pipelines, conducting phone screens for junior and LATAM roles, and maintaining hiring reports.
• Handle new‑hire onboarding, off‑boarding, HRIS record maintenance, and assist with HR reporting and company‑wide events.
• Identify and implement process improvements, leveraging AI tools and new technologies to boost efficiency.

Required profile

• 1–3 years of experience in office management, administration, HR coordination, or a similar role.
• Strong organizational skills and ability to work independently.
• Proactive attitude with a focus on continuous improvement.

Required skills

• Experience with office logistics and vendor management.
• Familiarity with recruitment coordination and HRIS maintenance.
• Ability to use AI tools and automation to streamline processes.