Procurement & Purchasing Executive Assistant – Remote (Mexico)

About the role

We are seeking a highly organized Procurement & Purchasing Executive Assistant to support the Director of Operations at a growing U.S.-based technology company. This remote position in Mexico combines executive assistance with procurement coordination and operational administration, ensuring smooth workflow across internal teams and vendors.

Key responsibilities

• Manage the Director of Operations’ calendar, meetings, priorities, and task tracking.
• Prepare meeting agendas, take detailed notes, track action items and follow up.
• Coordinate business travel and lodging for operations team members.
• Support procurement activities: communicate with vendors, gather quotes, process purchase requisitions and purchase orders, track orders, monitor inventory requests, coordinate deliveries, and manage approval workflows.
• Draft, proofread and format reports, presentations, correspondence and other business documents.
• Maintain organized digital filing systems and operational documentation.
• Assist with project coordination by tracking timelines, budgets, priorities and operational initiatives.
• Provide administrative support to multiple operations leaders and contribute to process improvements.

Required profile

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Procurement Coordinator, Purchasing Coordinator or similar role.
• Experience supporting procurement, purchasing, vendor coordination or operational processes.
• Proven ability to manage executive calendars, meetings and travel arrangements.
• Advanced written and verbal English proficiency.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Office suite