Senior Executive Assistant to CEO (Remote)

About the role

We are seeking a seasoned Senior Executive Assistant to support the CEO of a fast‑growing logistics company. This remote position requires a proactive professional who can manage calendars, inboxes, and multiple high‑impact projects while the CEO focuses on strategic priorities.

Key responsibilities

• Partner with the CEO on daily priorities and long‑term initiatives.
• Drive several concurrent projects to completion without micromanagement.
• Maintain and update HubSpot CRM data for accuracy and usability.
• Follow up on sales leads and keep operational workflows moving.
• Identify and implement process improvements, leveraging AI tools where possible.
• Communicate with internal teams and external partners on the CEO’s behalf.
• Organise overall business operations, handling tasks that lack clear ownership.

Required profile

• Minimum 6 years supporting a CEO, founder, or other C‑level executive.
• Experience in a rapidly scaling environment with shifting priorities.
• Hands‑on expertise with HubSpot.
• Fluent English (C1 or higher) for written and spoken communication.
• Self‑starter who solves problems independently and owns results.

Required skills

• HubSpot CRM
• AI writing tools such as ChatGPT, Claude, or Gemini

What we offer

• Long‑term, permanent employment with growth potential for at least three years.
• Fully remote work schedule (Monday‑Friday, 8 AM‑5 PM MST).
• Direct collaboration with a fast‑moving CEO who values efficiency and results.