Administrative Assistant – Monterrey

About the role

Fitch Ratings is looking for an Administrative Assistant to support its Monterrey office. The role involves providing group administrative support, handling routine tasks, and ensuring confidentiality and accuracy in all communications.

Key responsibilities

• Review, distribute, and prepare incoming and outgoing mail.
• Assist the regional group head with calendar management, meeting scheduling, and conference call coordination.
• Organize meetings and video conferences, including room setup, IT liaison, and document distribution.
• Maintain organizational charts, coordinate new‑employee orientation, and handle office administrative duties such as photocopying, filing, and stationery ordering.
• Act as liaison with IT, Mailroom, and Facilities, and manage electronic and hard‑copy file maintenance.
• Provide internal and external customer service, greet visitors, and respond to material requests.
• Coordinate travel arrangements, visas, itineraries, and expense reports.
• Process finance‑related items, subscription renewals, and support other administrative staff as needed.

Required profile

• College degree with relevant work experience.
• Strong oral and written communication skills and ability to interact at all organizational levels.
• Attention to detail, ability to work independently, and willingness to learn new software.
• Professional demeanor and ability to maintain effective working relationships.

Required skills

• Basic knowledge of Microsoft Word.
• Basic knowledge of Microsoft Excel.
• Basic knowledge of Microsoft PowerPoint.