Executive Assistant – Catering & Operations

About the role

We are a family‑run Asian fusion restaurant with two locations, a boba shop, and a new catering division in Los Angeles. We need an Executive Assistant who can keep our fast‑moving operations organized, support client communications, and help grow our catering business.

Key responsibilities

• Respond to catering inquiries, manage client communication from first contact through event confirmation.
• Coordinate with the chef, director of operations, and restaurant team to ensure catering events are fully prepared.
• Conduct outreach to local schools, churches, and community groups to promote catering services.
• Draft marketing copy, outreach emails, and promotional materials for team review.
• Match incoming invoices with shipment records and flag discrepancies.
• Maintain and update the events calendar, keeping the team informed of bookings and deadlines.
• Provide day‑to‑day admin support: email management, document organization, mail sorting, and ad‑hoc requests.

Required profile

• 2+ years experience as an executive assistant, operations coordinator, or admin support.
• Experience working with clients in the US, UK, Canada, or Australia.
• Fluent written and spoken English with strong communication skills.
• Proactive, detail‑oriented, and able to juggle multiple tasks without letting anything fall through the cracks.
• Alignment with our SCORE values, especially solution‑focus and ownership.

Required skills

• Familiarity with CRM tools.
• Experience with Notion (strong plus).
• Proficiency in Google Workspace.

What we offer

• 7 paid U.S. holidays.
• Regularly paid company social events and game nights.
• Bi‑monthly team gatherings.