Executive Assistant – On‑site, Law Firm

About the role

We are seeking a proactive, tech‑savvy Executive Assistant to support a senior partner in a fast‑paced, high‑performance law firm. This on‑site role is critical for driving efficiency, decision‑making, and day‑to‑day execution at a senior level.

Key responsibilities

• Manage complex, ever‑changing calendars across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Act as gatekeeper for executive communications and prioritize incoming requests.
• Execute tasks quickly from brief, high‑level instructions.
• Prepare presentations, reports, and professional documents.
• Track priorities, projects, and follow‑ups across multiple workstreams.
• Support internal coordination and occasional client interactions.
• Handle sensitive information with absolute discretion.
• Identify process improvements using AI and productivity tools.
• Anticipate needs and solve problems before they arise.

Required profile

• Advanced English proficiency (C1‑C2) with strong written and verbal communication.
• 3–5 years of executive assistant or similar experience.
• Proven ability to thrive in fast‑paced, high‑demand environments.
• Strong critical‑thinking skills and ability to work independently.
• Exceptional organization, prioritization, and time‑management.
• High level of professionalism and discretion.
• Experience supporting travel‑heavy executives (highly preferred).

Required skills