Executive Assistant (Remote – Mexico)

About the role

We are a fast‑growing multi‑unit trade and service organization operating in the waterproofing and plumbing sectors. As an Executive Assistant you will serve as the operational backbone for our leadership team, working directly with the CEO and Office Manager to keep back‑office processes running smoothly.

Key responsibilities

• Own invoicing workflows, track outstanding balances and manage client collections.
• Assist with end‑to‑end payroll processing and maintain employee records.
• Prepare, format and dispatch service quotes and proposals for commercial and residential prospects.
• Organize sales documentation, track contract approvals and support closing of open files.
• Answer inbound calls, handle client inquiries and operational escalations professionally.
• Manage executive calendars, coordinate complex meeting schedules across departments.
• Document and streamline internal processes to eliminate redundancies between plumbing and waterproofing units.

Required profile

• Minimum 5 years of professional administrative, operational coordination, or executive assistant experience.
• College degree or equivalent high‑level professional experience.
• Fluent in English and Spanish (written and verbal); Mexican cultural background or strong familiarity with Mexican administrative frameworks preferred.
• Quiet home office, reliable high‑speed internet and ability to work independently.

Required skills

• Proficiency with modern accounting software.
• Expert‑level mastery of Microsoft Office Suite (Word, Excel, Outlook).