Executive Assistant to CEO

About the role

AvantStay is seeking a highly organized Executive Assistant to support its CEO and Founder. The role involves managing complex schedules, travel, and communications while acting as a trusted liaison with internal and external stakeholders.

Key responsibilities

• Manage day‑to‑day calendar, meeting logistics, and coordination for the CEO.
• Organize staff meetings, team events, and executive off‑sites.
• Plan and execute detailed domestic and international travel itineraries.
• Attend meetings, capture notes, distribute action items, and follow up on deliverables.
• Anticipate the CEO’s needs, proactively identify problems, and propose solutions.
• Prepare briefing materials, agendas, and documentation for meetings.
• Handle confidential information with discretion and professionalism.
• Schedule personal appointments and manage high‑leverage personal tasks.

Required profile

• Bachelor’s degree.
• 5+ years of support experience to senior or C‑level executives, preferably in a startup environment.
• Exceptional organizational ability in a fast‑paced, changing environment.
• Strong written and verbal communication skills.
• Flexibility to work outside traditional office hours and across PST/EST time zones.
• High level of discretion with sensitive information.

Required skills

What we offer

• Competitive compensation package based on location, skills, and experience.