Executive Assistant to Chief Executive Officer

About the role

The Executive Assistant provides high‑level administrative and organizational support to the Chief Executive Officer, ensuring the CEO stays organized, prepared, and focused in a fast‑paced business and personal environment.

Key responsibilities

• Travel Management: coordinate business and personal travel, including flights, hotels, transportation, restaurant reservations, and loyalty accounts; handle travel changes and resolve issues.
• Calendar Management: protect and manage the CEO’s calendar, schedule meetings based on priorities, and prepare weekly overviews of meetings, deadlines, and travel.
• Email Management: organize the CEO’s inbox, flag important items, draft responses, and communicate on behalf of the CEO via WhatsApp, email, and phone.
• Meeting Support: attend Zoom meetings, take notes, distribute action items, and maintain task lists, reminders, and follow‑ups.
• Document & File Management: gather documents, maintain organized digital files for business records, contracts, insurance policies, and executive records.
• Personal Assistance: coordinate personal appointments, reservations, errands, and other executive requests.
• Vendor Research: research vendors, obtain quotes, and assist with presentations, reports, and special projects.

Required profile

• Associate’s or Bachelor’s degree preferred, but not mandatory.
• 1–3 years of experience in an administrative, executive assistant, or project coordination role.
• Strong organizational, time‑management and communication skills, with a proactive attitude and ability to handle confidential information.

Required skills

• Proficiency with Microsoft Office 365.