Executive Assistant – USA Expat Friendly (Remote)

About the role

We are looking for a proactive Executive Assistant to support our founder on a fully remote basis. The ideal candidate has lived, studied, or worked in the United States and thrives in fast‑paced environments where they can manage priorities, coordinate cross‑functional teams, and keep operations running smoothly.

Key responsibilities

• Manage and prioritize the executive’s calendar, appointments, and commitments.
• Monitor email communications, flag urgent matters, and prepare the executive for client meetings.
• Track priorities, deadlines, and follow‑up items to ensure timely execution.
• Collaborate with Tax, Insurance, Investment, and Accounting teams to track action items and client deliverables.
• Support ongoing client communication, documentation gathering, and record‑keeping.
• Assist in planning virtual and in‑person workshops, handling logistics and participant engagement.
• Maintain prospect and contact databases, support outreach, and help manage social‑media and workshop prospects.

Required profile

• Previous experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role.
• Experience living, studying, or working in the United States.
• Advanced or fluent English (written and spoken).
• Exceptional organizational and time‑management abilities.
• Strong attention to detail, discretion, and confidentiality.
• Ability to manage multiple priorities simultaneously.

Required skills