Office Manager

About the role

Sunwise Energy is seeking an organized Office Manager to keep daily operations running smoothly at its Zapopan office. You will act as the central hub for employees, field teams, vendors, and visitors, ensuring administrative processes are efficient and well‑documented.

Key responsibilities

• Oversee day‑to‑day office activities and maintain an orderly workspace.
• Serve as the primary point of contact for staff, managers, field crews, vendors, and guests.
• Maintain organized files, employee records, and vendor documentation.
• Coordinate with vendors, track invoices, agreements, W‑9s, and insurance certificates.
• Assist with employee time‑keeping, attendance review, and payroll preparation.
• Support onboarding paperwork, policy acknowledgments, and other HR administrative tasks.
• Collect and organize receipts, invoices, credit‑card statements, and expense records.
• Facilitate communication between the office, field teams, operations, and leadership.
• Identify and implement improvements to office procedures and internal processes.
• Handle confidential company and employee information with discretion.

Required profile

• Experience in office administration, operations support, HR administration, payroll coordination, or vendor management.
• Background in construction, solar, roofing, home services, or other field‑based businesses is strongly preferred.
• Strong organizational abilities and keen attention to detail.
• Excellent communication skills and professional follow‑up.
• Ability to manage multiple priorities in a fast‑paced environment.
• Bilingual English/Spanish proficiency.

Required skills

• Paychex
• QuickBooks
• Google Workspace
• Microsoft Office

What we offer

• Opportunity to work in a growing renewable‑energy company.
• Collaborative environment with field and office teams.
• Professional development and career growth prospects.