Receptionist / Administrative Assistant

About the role

The Receptionist / Administrative Assistant is the first point of contact for visitors, clients and vendors, creating a professional and welcoming atmosphere. The role also provides comprehensive administrative support to the HR & Administration department, ensuring smooth daily operations.

Key responsibilities

• Greet and assist visitors, clients, and vendors.
• Manage incoming calls, emails and correspondence in English and Spanish.
• Maintain a tidy and presentable reception area.
• Coordinate meeting‑room bookings and office logistics.
• Provide day‑to‑day administrative support to the HR & Admin Director and Executive Board.
• Manage calendars, appointments and travel arrangements.
• Prepare and organize documents, reports and presentations.
• Maintain physical and digital filing systems with accuracy and confidentiality.
• Support employee records management and documentation control.
• Coordinate office supplies, vendor services and general office maintenance.
• Assist in organizing company events, meetings and internal communications.

Required profile

• Bachelor’s degree or relevant technical/administrative certification.
• 1–3 years of experience in receptionist or administrative roles.
• Fully bilingual in English and Spanish (written and verbal).
• Highly organized, proactive and service‑oriented.
• Ability to multitask in a fast‑paced environment while maintaining confidentiality.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint