Executive Assistant (Remote)

About the role

We are seeking a proactive Executive Assistant to serve as the operational backbone for our leadership team. Working remotely, you will partner directly with the founder and senior executives to ensure smooth day‑to‑day operations, protect their time, and keep priorities on track in a fast‑moving, community‑driven environment.

Key responsibilities

• Manage the executive’s calendar, schedule meetings, appointments, and calls, and proactively resolve conflicts.
• Coordinate internal and external communications, including email follow‑ups and stakeholder correspondence.
• Track open tasks and action items across multiple workstreams, following up with team members and vendors.
• Prepare agendas, meeting notes, recap summaries, and distribute them to relevant parties.
• Organise and maintain digital files, documents, and operational records for easy access.
• Support event planning for community activations, catering engagements, and internal company events.
• Assist with travel planning and itinerary management for the executive.
• Handle light bookkeeping tasks such as expense tracking, invoice management, and flagging discrepancies.
• Liaise with vendors, partners, and community organisations on routine operational matters.
• Identify operational inefficiencies and suggest or implement improvements.
• Create presentations, documents, and reports as needed by leadership.

Required profile

• Professionalism, discretion, and a solutions‑first mindset.
• Highly organised, proactive, and reliable with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Proficiency with standard office productivity software (e.g., Microsoft Office or Google Workspace).
• Experience with calendar management tools such as Google Calendar or Outlook.
• Basic bookkeeping or expense‑tracking experience.