Executive Assistant to Business Head

About the role

We are looking for a highly organized, proactive Executive Assistant to support a Business Head within Farmer Business Services (FBS). This position goes beyond traditional admin duties, acting as a strategic partner to drive initiatives, coordinate cross‑functional projects, and ensure operational excellence.

Key responsibilities

• Manage complex calendars, schedule meetings, and handle travel arrangements.
• Prepare meeting materials, presentations, reports, and briefing documents.
• Serve as gatekeeper and liaison between the Business Head and internal/external stakeholders.
• Support planning, execution, and tracking of strategic initiatives and cross‑functional projects.
• Develop project plans, timelines, and tracking tools; monitor progress and provide status updates.
• Coordinate internal communications, follow‑ups, and process‑improvement activities.

Required profile

• 9+ years of experience as an Executive Assistant supporting C‑suite leaders.
• Fluent in English and Spanish, both written and verbal.
• Exceptional attention to detail, confidentiality, and follow‑up skills.
• Strong organizational, multitasking, and time‑management abilities.
• Ability to work independently in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.

What we offer

• Competitive salary and benefits package.
• Opportunity to work in a dynamic, multicultural environment.
• Continuous learning and development opportunities.